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| CORPORATE QUALITY & RISK |
CANTERBURY DHB QUALITY & PATIENT SAFETY COUNCIL
How long have the Awards been
running?
The Canterbury DHB Quality Improvement and Innovation Awards were first
introduced in 2003 and to date 86 projects have been entered. Please
click here to look at previous years projects and the
history of the awards programme.
Why should I enter?
There are several reasons to enter into the Canterbury DHB Quality Improvement
and Innovation Awards:
What if I have entered
the awards before?
We encourage people who have entered projects in previous years awards
programmes to enter the 2008 programme; either a new project or a project
entered into a previous programme where there has been further work or review
and additional evidence and results obtained.
What are the key dates?
The programme schedule is as follows:
| Date | Activity |
| January 2008 | Open 2008 Canterbury DHB Quality Improvement and Innovation
Awards Entrants are encouraged to initially submit an ‘Expression of Interest’ form (deadline 28th March 2008). This form will not be included in the assessment phase but will help to identify projects which require additional support with their overall project submission. After submission of the ‘Expression of Interest’ form entrants will follow up their application with the submission of the completed overall project template. |
| January–March 2008 | Roadshows and presentations A number of roadshows and presentations will be held throughout the Canterbury DHB in order to gain further insight into the awards process and judging criteria. Please contact Gillian Pearce for the session details. |
| Friday 28th March 2008 5pm | Deadline for submission of ‘Expression of Interest’ form Projects requiring additional support with their project submission will be identified and assigned Mentor and/or Resource Support. |
| Friday 8th August 2008 5pm | Deadline for submission of completed project templates Applicants should receive an email within one working day to confirm delivery of their application. If applicants do not receive an email receipt within this period it is their responsibility to ensure that the application has been received by contacting Gillian Pearce on 03 337 8713. |
| August - October 2008 | Assessment and Judging process |
| November 2008 | Awards Ceremony The winners will be announced at the awards ceremony. |
| November 2008 | Circulate project assessor feedback reports Project feedback reports from the Assessors will be distributed directly after the awards ceremony. The feedback in these reports can help strengthen projects that are being entered into external programmes. |
How do I enter into the awards?
For entrant guidelines, please refer to the
Information for Entrants
Application Guidelines document. Other key documents you will require are:
Who can help me with my
application?
Applicants requiring assistance with their completed project submission are
encouraged to complete an ‘Expression of Interest’ form before 28th March 2008
so that Mentor and/or Resource Support can be allocated appropriately. Entrants
are also recommended to review the
Information for Entrants
Application Guidelines document and follow the prompts included in the
‘Project Template Guides’ section on pages 9-12. Entrants are also encouraged
to:
How can I become a Mentor and/or provide Resource Support to project teams?
Click here for information on how you can provide
Mentor and/or Resource Support to project teams.
What are the categories?
The categories for the 2008 Canterbury DHB Quality Improvement and Innovation
Awards Programme are as follows:
Can I apply for more than
one category?
Applicants will be asked to indicate which one category their project is to be
entered in on the 'Application Information Sheet' on the first page of the
Project Template. The
categories for each project will be confirmed as part of the Assessment Process
to ensure projects are entered in the most appropriate category.
I can't see
a category relevant to me; what can I do?
Every effort has been made to ensure that the award categories are flexible
enough to accommodate the nature of the work of the submitter of the project.
This means that the most high-tech, high-cost and low-tech, low-cost projects
can be considered for their work based on the positive difference they have made
in their respective contexts. The categories for each project will be confirmed
as part of the Assessment Process to ensure projects are entered in the most
appropriate category.
How is my project assessed?
The assessment process is rigorous. The project template questions follow a
logical sequence that reflects best practice in project management. The
Assessors will evaluate both the success and effectiveness of your quality
improvement initiative or innovation by marking the results of the project and
the practices used to develop and implement it. The Assessors ability to assess
your application depends solely on the content and completeness of your answers
to each of the questions in the application form. You need to plan and
prioritise the information included in your application to ensure you provide
clear and concise answers to the prompts included in the project template. You
should consider the weighting Assessors give to each section as this gives you
an indication of the number of pages you should allocate for each section. In
general, the Assessors will look for evidence that the project was:
A scoring matrix is used in conjunction with the scoring guidelines which
gives the assessors the ability to confirm where within the points range of the
section the project is placed. Each Assessor reads all of the projects and is
expected to provide Corporate Quality and Risk with their overall ranking of all
of the projects. They are assigned a number of projects that they will score in
more detail. Three Assessors are assigned to each project. They work separately
to score the project against the criteria, but then confer to reach a consensus
on the scores. In order to check and standardise the project marks a ‘whole
group consensus’ takes place: At the consensus meeting the assessing teams
present their projects for peer review and confirmation of the final scoring and
the project ranking to be presented to the Judges. As you can imagine there is
good debate and very full and frank discussions throughout each phase of the
assessment process. Some projects are reassessed as an outcome of the consensus
meeting.
This year we are piloting site visits into the ‘Assessment Process’ to obtain
additional assessment data to support the validity of the project submissions.
After submitting their projects, applicants will be contacted about this to
confirm site visit details.
Who judges my entry?
Assessors are Canterbury DHB staff or staff from contract providers
organisations who meet the assessor skills and experience set required. Once the
panel of Assessors have agreed on their scores the marks are presented to the
Judging Panel (to date have consisted of the Chair of the
Quality and Patient Safety Council, the Chief Executive and the Executive
Director of Nursing). Their role is to review the scores and assessment and
confirm the award recipients. They also receive all the entries to read prior to
this meeting.
How can I become an Assessor?
Click here for information on how you can become an
Assessor.
What are the prizes?
The prize structure for the awards is as follows:
The prize structure may be subject to change and will be dependent on the
number of entries being received in each of the categories. Adjustments will be
made as appropriate following the closing date for applications.
Please note the category awarded prize money is to be spent on professional
development and/or education. Recipients of the prize money will be asked to
indicate the intended use of the money by the end of the financial year, ie the
30th June 2009. The prize money must be uplifted by the 30th June 2010.
Details about the Award
Ceremony
All of the entrants in the awards programme will be invited to celebrate their
success and hard work at an Awards Ceremony which will be held in November 2008.
The nominated contact person for each of the applications will be sent an
invitation for their team with the details of the ceremony closer to the time.
The Award recipients will be announced at the Ceremony.
The Corporate Quality and Risk team will be profiling all of the projects
entered in the 2008 awards programme and will liaise with the nominated contact
person closer to the time regarding visual aids for the presentation.
Will there be feedback on my
entry?
Following the Ceremony, Assessor feedback reports are circulated to each
projects leader. The feedback report identifies strengths of the application and
suggests any opportunities for improvement which may be considered before
entering into external awards e.g. New Zealand Health
Innovation Awards.
Continuous
improvement of the awards programme
Each year there have been enhancements and changes to the Canterbury DHB Quality
Improvement and Innovation Awards following feedback from entrants, Assessors
and other Quality networks.
Canterbury DHB Quality Improvement and Innovation Award Programme Objectives
The Canterbury DHB Quality Improvement and Innovation Award Programme Objectives
are:
I can't
find the answer to my question on this website?
For further information, please contact
Gillian Pearce, Project
Facilitator, Canterbury DHB
Phone: (03) 337 8713 or internal 68713 Email:
gillian.pearce@cdhb.govt.nz